Fidelity Quickpay provides a hands-on approach to payroll services and administrative needs for small businesses. As an administrative service organization (ASO) we strive to offer our customers a stress free experience. Our comprehensive outsourcing solutions are designed to assist employers in managing payroll, human resources, employee benefits and other employee administrative services. Fidelity Quickpay LLC is insured and bonded.
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Payroll Service Advantages and Disadvantages
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When it comes to executing payroll, companies usually grapple between two choices: 1) keep it in-house and process it manually or 2) outsource it to a specialized payroll service. While using an external provider can alleviate many of the hassles of processing payroll yourself, there are several factors to consider before taking the leap.
Advantages of Payroll Services cost savings. While it may make sense for large companies to maintain payroll departments, it’s not always cost-effective for companies with fewer than 20 employees to do so. Calculate how many hours you spend on payroll-related activities (be sure to include check printing and distribution as well as creating tax documents) and compare the cost of wages to the cost of plans offered by payroll service providers. So be sure to factor in other quantifiable expenses, such as software and IT management. With all costs considered, payroll services may provide an affordable alternative. Time savings. Payroll is very time consuming, requiring meticulous attention to detail and monitoring of the latest legislation related to payroll taxes. By eliminating this function, you and your staff can focus on the core functions of your business and devote more time to revenue-producing endeavors. Access to the latest technology and legislation. Continually upgrading software can be a financial drain for any business – especially if there is a need to hire IT professionals. When you enlist a payroll services provider, you’ll have access to the latest available technologies and will stay abreast of emerging trends regarding payroll tax laws, payroll requirements, and other regulations. Expert insights and specialized skills. Payroll service providers have an in-depth knowledge of tax-related laws on all levels – federal, state and local. With access to vast technical resources, a third-party specialist can process even the most complex compensation plans with ease. Disadvantages of Payroll Services Cost. In some instances, it may be more cost-effective to keep payroll in-house than to utilize third-party services – especially if you’re looking at costly traditional payroll services. Be sure to consider alternatives to traditional online companies that offer all the same services and guarantees for a lot less. Crunch the numbers and deterministic mine which option makes the most financial sense for your business.Confidentiality risk. When outsourcing payroll, vital employee data and salary information must be shared with the service provider. While reputable companies adhere to strict privacy payroll protocols, many employers are apprehensive about relinquishing confidential and secure information. It may be safer to enter payroll yourself online, as opposed to calling or faxing it in to a payroll service, so make sure to consider online services.
In more instances than not, payroll outsourcing has a positive impact on operational efficiency and productivity. Nevertheless, your decision about Whether to hire an external payroll service provider should not be taken lightly. After carefully evaluating the pros and cons, you’ll have a better grasp of Whether utilizing a payroll service will be in your company’s best interests.
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Getting To Know A Payroll Service Provider
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The payroll service software payroll services that companies provide is an important part of the kind of payroll servicing you will receive. Since the payroll software service provided to you offers a wide and varied range of features, it is up to you to see which of the payroll services companies you are considering has the kind of payroll service software that suits your requirements in terms of flexibility and functionality .
Most payroll service software come with similar features, such as, an employee record with gross pay, deductions, and net pay, employee details, employer’s associated costs, and much more. However, there are certain subtle differences in the payroll service software payroll services provided by the different companies which can negatively affect your payroll servicing operations if you are not careful.
One such difference between the different kinds of payroll service software is how the reports are generated. Some payroll servicing reports provided by payroll services companies may not be compatible with your existing accounting software and may prove to be a problem for you if you have to assign someone to re-encode the data to your system This may cause delays in the payroll servicing of your employees ‘paychecks, which could cause some tension within your company.
Another problem you may encounter with some payroll service software could be in the tax computation. Some payroll service software not do have the complete tax tables of the different states which could cause a problem for you, especially if your company operates with branches all over the country. It is important that you choose from among payroll services companies who have a track record for providing payroll servicing on a national level.
Certain payroll service software are not that flexible when it comes to adjusting hours of work, leaves, temporary employees, and more. You may not automatically notice this when you are selecting from among payroll services companies and it may be too late when you’ve realized that you’ve falling victim to lousy payroll servicing due to bad payroll service software.
Do not just fall for the sales pitches of some payroll services companies. Do your due diligence even in the little things, like testing the software payroll service they provide. If you want to get the proper payroll servicing, make sure that you look into all the little details before employing a payroll service company.
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