writting a business letter help!?
Assume that you are an office worker for Complete Office Furniture. Your supervisor, Bill Hall, has asked you to create a letter to Holt, Cook & Price, an accounting firm that has requested information about office equipment and pricing.
Create an appropriate business letter in block format with open punctuation, using the information given below. Use today’s date.
Your Company:Complete Office Furniture, Gaffney, South Carolina, 111 State Street, 10666-2001, Suite 412, 505-555-1234
Letter Address:9651 East 5th Avenue, Attention Human Resources, Charlotte, North Carolina, 91662-0010, Holt, Cook & Price
Subject:Holt, Cook, & Price requested information about office equipment and pricing on April 5. Complete Office Furniture stocks over fifty different styles of office furniture, designed to accommodate most computer equipment configurations. Special discounts of 5 percent are given to companies that order five or more workstations. A catalog and price list are enclosed with the letter and additional information can be obtained by calling the sender toll free at 800-555-6661. The letter is sent by express mail.
This conversation was published at Accounting Services of Charlotte, NC
NYADAugust 12, 2011 at 5:49 pm
I’ve spent 30+ years witing business correspondence. If you plug your information in this format, you should be golden. If your teacher doesn’t agree, send me an e-mail!
All business letters should have the same structure:
Date
Name of person addressed
Name of Company or Organization
Address of Company or Organization
City, State, Zip (or equivalent depending on country)
Dear Name,
first paragraph: a sentence or two stating why you are writing.
second paragraph: give the facts and information supporting your request. This can actually be more than one paragraph or if several facts need to be expanded, use bullets. Don’t use emotional language or going off the target of your request.
third paragraph: tell the addressee what you want them to do or what you want to happen. Be clear without emotional language or going off the target. Give your address and/or phone number at the end to be sure it’s easy for the addressee to find it.
Use Sincerely or Thank You,
Signature
Print or Type Your Name
This is a universal format. Good for any type of business letter. It is designed to for a positive response even if the answer is no, leaving a good impression for further negotiations should that be necessary.
EmilyAugust 12, 2011 at 6:30 pm
Date
QS
address
DS
greeting:
DS
body (DS between paragraphs)
DS
sincerely, sender’s name & title
QS
attachment/enclosure (if there is one)
DS
reference initials (your initials)
You’ll have to compose the letter yourself, but I hope I helped.